Question

explain 5 ways in which a computer may be used in an office

Answer 1

1. Data processing - data can be keyed into the computer which then sorts,organizes, analyzes and gives meaningful output.
2. Storage of information - a computer has various storage devices where information can be kept for future reference.
3. A tool for communication A computer can be linked to the internet and other work stations to enhance sharing of information.
4. Production of documents - can be used as a word processor to produce both soft and hard copies. .
5. Assist in research - a computer provides a link with various sites where information can be sourced for research purposes.
6. Assist in decision making - it has special programmes and models which may facilitate the decision making process for managers.
7. Can be used for training and staff development - it is a tool for training during staff orientation and presentation.
8. Entertainment - the computer has accessories for games, music and movies which can be used for relaxation while working.
9. A tool of supervision can be used to monitor employee activities on-line.

Answer 2

To store information
To receive and send documents

Answer 3

To receive and send documents
To store information for future reference