Question

List the types of office machines and give their functions

Answer 1

Type of office	Machines used	Uses of the machine
General office	Guillotine Paper punch Stapling machine Staple remover	Trims documents into required sizes Makes holes in papers to be filed Pins papers together Removes pins from papers
Mail room	Folding machine Franking machine Addressing machine Sorting machine Letter opener Composite	Folds letter and seals envelopes Prints postage impressions on envelopes Prints addresses on mails Sorts letters Opens letters Folds documents, places them in envelopes and seals the envelope
Typing room	Typewriter Dictating machine (Dictaphone) Paper shredders Duplicating machine	Used for typing Makes shorthand dictations and recording information on tapes Cuts unwanted documents into tiny pieces to avoid such documents getting into wrong hands Reproduces documents from a master copy
Communication	Telephone Tele-printer (telex machine) Facsimile (fax machine)	Used to send and receive messages Prints telexed messages Transmits printed messages
Duplicating	Photocopier Printing machine Stencil duplicator	Reproduces documents
Accounts	Adding machine Cash register Calculating machine(calculators) Accounting machine Computer Money counting machine	Adds and subtracts figure Prepares cash receipts Does calculations Posts information to ledgers and prepares payrolls Record and stores information Counts coins and notes

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