Computing Devices - Grade 5 Science and Technology Revision Notes

• Handling data - word processing
  • Creating a word document
    • Components of A word document
  • Keying information (typing)
  • Editing a word document.
    • Edit Text
    • Changing font size
    • Changing font style
    • Changing font colour
    • Changing text into bold, italic and underlining
    • Changing Text Case
    • Changing text alignment
    • Inserting Text
    • Deleting text
    • Selecting text
    • Copying and pasting
    • Saving a document
    • Retrieving documents
  • Safety when using computer devices

Handling data - word processing

• A word processor is computer software used to compose, format, edit and print documents. Examples include:
  1. Microsoft word
  2. Open office .org Writer
  3. Word pad
  4. Word perfect
  5. Open office writer

Creating a word document

• Open Microsoft word 2010 by searching through windows “Microsoft word”
• Launch Microsoft word 2010 by double clicking.
• On the landing page (immediate page) click blank and Microsoft word 2010 document will open

Components of A word document

• They include:
  1. Title bar
  2. Ribbon
  3. Horizontal scroll bar
  4. Status bar
  5. Typing area
  6. Vertical scroll bar

Keying information (typing)

1. Create a word document
2. Key in the information by doing the following:
   • Type on the keyboard to create text
   • Use the mouse to move the insertion point (blinking line - indicates where you can enter or key in text on the page) to a specific place in your document. Click the location in the text where you want to place it.
   • Press the spacebar on the keyboard to add space after a word or in between text.
   • Press enter on the keyboard to move the insertion point to the next paragraph.

Editing a word document.

• Click and drag across the text you want to select.
• You can select any amount of text with this method, from a single character to your entire document.
• Here are some other ways to select text you’ll find useful:
  • Press and hold down the Shift key, and move the insertion point either with your mouse or the arrow keys to select text.
  • Double-click a single word to select it.
  • Press the Ctrl key and click in a sentence to select it.
  • Triple-click in a paragraph, or double-click in the left margin next to a paragraph, to select it.
  • Click in the left margin to select an entire line, or click and drag in the left margin to select multiple lines.
  • Press Ctrl + A to select everything in the document

Edit Text

• Select the text you want to replace, then start typing the new text.

Changing font size

• Create a word document
• Type a short essay on good citizenship
• Select the text you want to edit
• left - click or long press the drop-down arrow next to the font size box on the home tab.
• Move your cursor over the various font sizes
• Left-click the font size you want to use. The font size will change on the document.

Changing font style

• Use the text you typed on good citizenship. Select the text you want to edit.
• Left-click the drop-down arrow next to the font style box on the home tab.
•  Move your cursor over the various font styles
•  Left-click the font style you want to use. The font style will change in the document.

Changing font colour

• Use the text you typed on good citizenship. Select the text you want to edit
• Left-click the drop down arrow next to the font colour box on the home tab.
• Move your cursor over the various font colours.
• Left-click the font colour you want to use. The font colour will change in the document.

Changing text into bold, italic and underlining

• Open an existing word document or start a new document and type your text.
• Change some of the text that you have already types to a different font
• Select the text that you wish to edit or change for the formatting.
• To change the selected font to bold, click B in the formatting ribbon at the top of the document
• To change the selected font to italics, click I in the formatting ribbon at the top of the document
• To change the selected so that it is underlined, click U in the formatting ribbon at the top of the document

Changing Text Case

• Select the text you want to edit
• Click the change case command in the font group on the Home Tab.
• Select one of the case options from the list.
• Write down the different options on the case list.

Changing text alignment

1. Open an existing word document or start a new document and type your text. The default layout is left align, where text will be aligned to the left margin of the document.
2. To change the layout of your text, select the text that you wish to change using the mouse.
3. To center the selected text, click on  icon in the formatting ribbon at the top of the document.
4. To right align the selected text, click on icon in the formatting ribbon at the top of the document.
5. To left align the selected text, click on  icon in the formatting ribbon at the top of the document.
6. To justify text so that it is aligned both right and left, click on icon in the formatting ribbon at the top of the document.

Inserting Text

• Create a new word document
• Type some text into the document
• Move your mouse to the location where you want text to appear in the document.
• Left-click the mouse. The insertion point appears.
• Type the text you want to appear.

Deleting text

• Create a new word document
• Type some text into the document
• Place your cursor next to the text you want to delete
• Press the backspace key on your keyboard to delete text to the left of the cursor.
• Press the Delete key on your keyboard to delete text to the right of the cursor.

Selecting text

• Create a new word documentb.
• Type some text into the document
• Place the insertion point next to the text you want to select.
• Left-click your mouse. While holding it down, drag your mouse over the text to select it.
• Release the mouse button. You have selected the text
•  A highlighted box will appear over the selected text.

Copying and pasting

• Create a new word document
• Type some text into the document
• Select the text you want to copy
• Click the copy command on the Home Tab.
• Place the insertion point where you want the text to appear.
• Click the paste common on the Home tab. The text will appear.

Saving a document

• When saving the document for the first time:
• Choose file. Then save from the menu bar. The save as dialog box appears
• Another option is clicking the save button on the standard toolbar. Then save as dialog box appears.
• There as a last option of choose file, the save as from the menu bar. The save as dialog box appears.
• Before clicking save button in the save as dialog box, first name your file with a descriptive name that you will remember.
• To name you file, once the save as dialog box is open, the current file name appears highlighted, ready for you to change it.
• Type a short descriptive name in the file name box. File names can include spaces and capital letters but not special
  characters.
• If you do not choose a file name, word program will assign a file name for you. It assigns the first line of text in your document. If you save a blank document, the file will be saved as Doc1, Doc2 and so forth.
•  After you name your file, choose a file location. This will keep your files orderly and easy to find. My documents is the default file location in word program.
• To save a file in My documents, make sure My documents is the current file location in making sure the left column and save in drop-down box state my documents.
• Click save button.

NOTE

• Save - is used when saving file for the first time, it doesn't matter if you choose to save it using save or save as.both commands open the save as dialog box.
• Save as - lets you save an existing file under a new name, allowing you to create a new file.

Retrieving documents

• Open a Microsoft word
• Click file in the upper left-hand corner of the screen.
• Click open
• An open dialog box will pop up. From this, find your way to the file in which your document is saved. Files that are on your computer can be located by clicking browse.
• Once you have located your document and clicked on it to select it, its name will be shown in the file name box at the
  bottom of the dialog box.
• Click open. The document will then be opened.

Safety when using computer devices

• Turn on the computer correctly. Follow the right process.
• Respect yourself by not giving your name and password.
• Prepare early for each task. Using time wisely
• Respect others by sharing computer devices.
• Report problems with the computer devices. It saves time and energy.
• Take responsibility for your actions.
• Log off and leave the computer station ready for the next person to use.